Scheduled Tasks

Scheduled Tasks allow you to automate recurring bot actions using cron expressions. This is useful for sending periodic reports, checking external data, performing maintenance, or triggering any routine task without manual intervention.

Concept: Cron-Based Automation

A Schedule is a cron-triggered rule bound to a specific bot. When a schedule fires, it sends a command to the agent, which executes it using its available tools, skills, and context. The bot can then deliver results to any connected channel.

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Schedule Fields

Field	Description
Name	A display name for the task (e.g., "Morning News Summary").
Description	A brief explanation of what the task does.
Pattern	A cron expression that defines when the task runs (e.g., 0 9 * * * for daily at 9:00 AM).
Command	The natural-language instruction sent to the agent when the schedule triggers (e.g., "Summarize today's top tech news and send it to the Telegram channel").
Enabled	Whether the schedule is currently active.
Max Calls	Optional limit on the total number of executions. Leave empty for unlimited.
Current Calls	The number of times this schedule has already fired.

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Cron Pattern Reference

The pattern field uses standard cron syntax with five fields. It is evaluated in the server's configured timezone. By default, Memoh uses UTC, and you can change it with the top-level timezone config value.

┌───────────── minute (0–59)
│ ┌───────────── hour (0–23)
│ │ ┌───────────── day of month (1–31)
│ │ │ ┌───────────── month (1–12)
│ │ │ │ ┌───────────── day of week (0–6, Sun=0)
│ │ │ │ │
* * * * *

Common examples:

Pattern	Meaning
0 9 * * *	Every day at 9:00 AM
*/30 * * * *	Every 30 minutes
0 0 * * 1	Every Monday at midnight
0 8,20 * * *	Every day at 8:00 AM and 8:00 PM
0 0 1 * *	First day of every month at midnight

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Viewing Schedules

1. Navigate to the Bot Detail Page.
2. Select the Schedule tab.
3. The list shows all schedules for this bot, including their name, cron pattern, enabled status, and execution counts.
4. Click Refresh to reload the list.

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Creating Schedules

Schedules are primarily created in two ways:

Via the Bot (Conversational)

The bot itself has access to a schedule tool. You can ask the bot to create a schedule in natural language:

"Create a schedule called 'Daily Digest' that runs every day at 8 AM and sends me a summary of my unread emails."

The bot will translate this into a cron expression and register the schedule automatically.

Via the API

You can also create schedules programmatically using the REST API:

POST /api/bots/{bot_id}/schedule

{
  "name": "Daily Digest",
  "description": "Summarize unread emails every morning",
  "pattern": "0 8 * * *",
  "command": "Summarize my unread emails and send the result to Telegram.",
  "enabled": true,
  "max_calls": null
}

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Execution Flow

When a schedule fires:

1. The cron service triggers the schedule.
2. The current_calls counter is incremented.
3. If max_calls is set and reached, the schedule is automatically disabled.
4. The agent receives the command along with the schedule context.
5. The agent executes the command using its tools (e.g., web search, file read, send message).
6. Results can be delivered to any connected channel.

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Schedule vs. Heartbeat

Feature	Schedule	Heartbeat
Trigger	Cron expression (flexible timing)	Fixed interval (minutes)
Command	Custom natural-language instruction	Generic "routine check" prompt
Max Calls	Optional execution limit	Unlimited
Use Case	Specific recurring tasks	Periodic autonomous thinking

Both features complement each other: use Heartbeat for general-purpose periodic activity and Schedule for precise, task-oriented automation.